Avant-garde Materials Simulation

Administration & Human Resources Director Assistant (m/w/d)



Do you enjoy working in a multifaceted legal, human and technical environment?
Be the key to an efficient coordination of the Administration and HR department!

We have pioneered and become the world-leader of organic Crystal Structure Prediction. With our pharmaceutical industry customers and staff from all around the world, we are inventing the next generation of software tools for in silico materials design.

The position is full time and bilingual: English, German. You will report to M.A Elsa Gheziel, CEO, Director of Human Resources, Administration and Communication at Avant-garde Materials Simulation Deutschland GmbH.

Your main mission is to take over hands-on tasks from E. Gheziel, related to 4 mains areas:

You thus play a key role in enabling the CEO to focus on the organisational streamlining of Recruitment and Human Resources, formalisation of procedures, and on Business Strategy.

After one year, your contract becomes permanent, if you have been successful in taking over the coordination of the department and the formalisation of procedures. You then take over more responsibilities related to invoicing, as well as compliance projects in relation to all of AMS workflows, policies and regulations. As a junior compliance officer, you will report to the HR and Science CEOs in regular intervals, provide up-to-date analysis to support their strategic vision, and ensure implementation and adoption over the different departments.

Your responsibilities

Invoicing and payments monitoring

Supervision and coordination of daily operations for the CEO

Administrative coordination of EU/BUND projects

Legal external support: contracts and assignments

Legal internal support: policies and workflows

Hard & soft skills
Do you share our vision and values?
Do you bring in?


MA, MSc in Human Resources, Legal, Ethics or Social Sciences, MBA.

Project management & coordination

Critical thinking and analytical mind

Professional confidentiality

Effective communication

Business Ethics

• You are committed to reduce the carbon footprint at work and care about the planet. • You share AMS´s comprehensive understanding of ethics: honesty, integrity, promise keeping, loyalty, fairness, concern for others, law-abidingness applies both to colleagues and customers.

Application Form

What we offer:
a workplace to shape your future

We are a small family business with short communication paths. The impact of your work is immediately visible and directly supports other team members.
We aim to provide a professional environment in which people from all over the world at different stages of their lives can find the work-life balance that suits them.
Because we care about our employees, our customers’ needs, scientific progress and the planet, working at AMS does have a meaning.

• Flexible work time management around core hours
• Free organic coffee & teas, fresh fruits
• Resilient, organic garden with a planter where employees can grow their own fruits and vegetables
• A quiet workplace with the quality of a living space (not open plan offices)
• Part-time work for some of the positions
• Job specific training
• Yearly: 28 days paid leave (full time based) + about 10 days public holidays
• Equal opportunity policy
• Help with settling in if you are located outside Germany

What about recruitment at Avant-garde Materials Simulation?

Avant-garde Materials Simulation Deutschland is an equal opportunities recruiter: your application is welcome regardless of your age, gender, ethnic origin, disabilities or religion/beliefs.

What matters most to us, beyond your skills and experience, is your mindset. Tell us more about your philosophy at work and your soft skills in your application form under Your Motivation-s.

Discover AMS´mind set. Sharing common values is the basis for a diverse and happy Team!

• Step 1: Fill-in Application Form, and you get notified in case of successful completion.
• Step 2: Pre-screening of candidates by AMS Human Resources, and you get notified about early rejection, or Step 3.
• Step 3: You are invited to take some hard and soft-skills tests, and you get notified about rejection, or Step 4.
• Step 4: Remote interview, and you get notified about rejection, or Step 5.
• Step 5: On-site day in Freiburg: series of hands-on tests and interviews with AMS Management and the concerned Department.
• Step 6: Decision on job offer, you get notified within 2 weeks.

Overview open positions
Why should you work for us?